It is recommended to hide or archive or hide courses when they are no longer available rather than deleting them. That's because when you delete a course, you delete all the information associated with the course, including grades, certificates of completion, and its history.
Step-by-step Guide
To archive hide a single course:
- Go to Site Administration > Courses > Add/edit courses
- Click the course category or use the "Search courses" text box to find the course you want to archive
- Click the eye icon to the right of the course's name to archive it
To archive multiple courses at the same time:
- Create a new category. You can name it "Archives".
- Click on the eye icon to the right of the category's name to hide it.
- Select and move the "about to be archived" courses to the "Archives" category. The courses in the archived / hidden category are automatically hidden and are no longer available to the learners. You do not need to click on the eye icon next to each course.Find the course in question using the course catalogue or search tool
- Once in the course, click on Course administration > Edit settings
- Change the "Course visibility" to "Hide"
- You may make a course visible by setting the same field to "Show"
- Click on the save button at the bottom of the page.
Important Notes
- If you need to hide many courses at the same, you may want to contact a Course Creator or System Administrator. They have the ability to hide a category of courses, which effectively hides the courses in it.
- If the course is meant to be permanently hidden, it should be removed from the programs that reference it. All courses in a program, whether they are hidden or not, need to be completed in order to receive a program learning record / transcript. (Because courses can be hidden for various reasons, the system will not automatically remove them from programs when they are hidden.)