An administrator or instructor can reset a course, which effectively allows them to empty a course of user and completion data while retaining the activities and other settings. This can be useful for example if you generated data to test a course and now want to clear it.
When you reset a course, please note that the data you choose to reset will be deleted from this course forever, with the exception of learning records. As with any data stored in the LRS (Learning Record Store), the data will only be voided and therefore not permanently deleted.
To reset a course:
- Find the course in question using the course catalogue or search tool
- Go to Course Administration > Reset
- Make your selections based on the options available
- Click the Reset button
Voiding or Expiring Learning Records
New in 3.5.4.2. You can void the learning records for any given course or expire learning records (e.g. set an expiration date for learning records that currently never expire) via the "Learning Records" section of the "Reset course" page.
The "Expire learning records" section can be especially useful for courses that generate learning records that never expire. Let's assume that you have a course that your learners only need to take once in their career. Generally speaking, that course would be set to never expire. But let's assume that the course has changed significantly and that you now want to force users to retake the same course. In releases prior to 3.5.4.2, you would most likely have had to create a new course and archive the old course. While this workaround works well, it may force you to update a long list of programs who reference this course. The "Expire learning records" now gives you an alternative. By simply expiring everyone's learning record, the users will now see a yellow star on their progress report - an indicator that they have to retake the course. They may also get a program notification asking them to retake the course by a certain date (if program notifications are enabled). But more importantly, it allows you to track learning records for both version of the course (the old version and the version) in one (1) course, which simplifies compliance and completion tracking.
