The Performance Appraisal System (PAS) gives its Administrators the ability to configure who will be automatically granted read-access to appraisals once they are filled out by supervisors. The options are:
- Only the supervisor who completed the form
- All supervisors the employee was reporting to when the form was assigned to the employee (this is the default option)
- All supervisors the employee reports to currently (read "Important Notes" section regarding privacy limitations with this option)
Step-by-step Guide
To configure the read-access:
- Go to Performance Appraisal System > Settings
- Select your preferred option from the pulldown menu next to "Read access"
- Click on the "Save changes" button
Important Notes
- Option 1 is considered the safest, most secure option.
- If you select option #1, you can still assign read-access form to other supervisors manually if / when needed.
- Option 2 is the default and maintains the behavior that already existed prior to the introduction of this setting.
- Option 3 is the least secure option. When option 3 is selected, anyone who can create cohorts in the learning environment can grant themselves access to anyone's appraisal. That user could create a cohort, make themselves the administrator of that cohort and then add any/all users to that cohort in the system, thereby granting themselves access to everyone's appraisals.
- Regardless of the settings above, the PAS Administrator can always see all locked forms regardless of the setting above.