Requiring a Supervisor's Approval
- Luc Richard
When an instructor sets up a face-to-face session, it's possible to require that Supervisors approve the user's booking in a sessions. In other words, if a staff tries to self-register in a class (or even if an instructor or administrator adds them to a session), a message will be sent to the user's Supervisor, who will then have the option to accept or decline the request. If accepted, the learner will receive a confirmation that they are registered (e.g. booked) for the class. If the request is denied, the user will be notified and will have the opportunity to select another session.
Keep in mind that approval in this case is required. If you simply want to notify Supervisors, you should instead follow this procedure.
Step-by-step Guide
To enable (e.g. enforce) Supervisor approval for a face-to-face session:
Go to the settings of face-to-face activity in question
Set the "Self-registration" dropdown menu to "Allow users to self-register with approval from a supervisor"
Click on the Save button at the bottom of the page
Important Notes
The learning environment will send a message to every single Supervisor a user may have.
If a user tries to sign up for a class and they do not have a Supervisor, they will be blocked and will receive a message. They will not be able to self-register in the course. Someone else (e.g. an Instructor or other administrator) will need to register them manually.
Once the supervisor approves the request, the learner will be immediately registered in the face-to-face session if and only if the maximum capacity of the session has not yet been reached. In other words, the Supervisor must approve the user's request before the class is full in order for the user to be considered "booked".
If an administrator or instructor adds the user to a session, the system will still notify the user's Supervisor. The Supervisor can accept / deny the request, but so can the administrator / instructor. This means that if an instructor wants to add a user to a session that requires a Supervisor's approval, the instructor will be able to do so but will have to (a) add the user to the session and (b) accept the request on behalf of the Supervisor.